Modern Slavery Statement — Gardeners Ruislip Commitment

Gardeners Ruislip is committed to preventing modern slavery and human trafficking in all aspects of our operations. This statement outlines our policies, procedures and expectations across our supply chain and workforce. As a local team of Ruislip gardeners, we recognise our responsibility to operate with integrity, respect and transparency, and we apply a zero-tolerance policy toward any form of forced labour, exploitation or human trafficking.

Policy and Scope

Our modern slavery policy applies to all employees, contractors and suppliers who work with our Ruislip garden services. We maintain clear standards in contracts and procurement documents to ensure that everyone associated with our organisation understands that exploitation is unacceptable. The policy is regularly communicated via training and induction to our gardeners in Ruislip and administrative staff, and is supported by managerial oversight and documented procedures.

Expectations of Suppliers

We require all suppliers, subcontractors and partners of the Gardeners Ruislip network to comply with our standards. Our supplier code of conduct sets out:

• The prohibition of forced or bonded labour;
• Requirements for lawful wages and working hours;
• Procedures for safe working conditions and freedom of movement.

We perform risk assessments to identify higher-risk relationships and take proportionate action to reduce the risk of modern slavery.

Due diligence is central to our approach. For new and existing suppliers we undertake supplier audits, documentary checks and on-site inspections where appropriate. Audit activities include verification of payroll records, right-to-work documentation, subcontractor lists and working conditions. When non-compliance is found, we require corrective action plans and carry out follow-up audits; persistent or severe breaches may result in termination of contracts with the Ruislip garden team.

Reporting channels are made available to staff and third parties to raise concerns confidentially. We operate an internal reporting process that allows issues to be escalated to senior management. Staff can report concerns without fear of retaliation; we guarantee anonymity where requested and investigate all reports promptly and thoroughly. Reporting mechanisms include in-person reporting to managers, written reports submitted to HR and a designated internal reporting mailbox.

To support compliance we train our people on identifying signs of exploitation and how to respond. Training materials address recruitment practices, indicators of modern slavery and steps to support vulnerable individuals. Our training programme is compulsory for new hires and refreshed periodically for the full workforce of Ruislip gardeners and support staff.

Monitoring and continuous improvement are embedded in our governance. We maintain records of supplier performance, audit outcomes and corrective actions. Senior leadership reviews these metrics quarterly, and we integrate lessons learned into procurement and contracting processes. Our approach uses a combination of targeted audits, spot checks and supplier self-assessments to maintain robust oversight.

Where violations are substantiated we take decisive action. Actions may include remediation plans, worker support measures, contractual penalties and termination of supplier relationships. We also engage with industry bodies and peers to share best practices for preventing exploitation in landscaping and local service sectors. The zero-tolerance policy is enforced consistently across all parts of our Ruislip garden services operations.

Annual Review and Sign-Off

We review this Modern Slavery Statement annually to ensure it remains effective and up to date. The annual review assesses our risk profile, audit findings, training completion rates and any incidents or reports received through reporting channels. Outcomes of the review are used to set improvement targets for the coming year and to reaffirm the commitment of senior management and the Ruislip gardeners workforce to eliminating modern slavery.